Barrage 8 Inc operating as MCM Arts USA, a Corporation in the State of Wyoming, USA (“MCM ARTS”) is responsible for organizing and operating this tour. MCM ARTS accepts reservations and provides services subject to the details, terms, and conditions outlined here (“TERMS & CONDITIONS”). By registering and submitting your first payment, you are accepting all Terms & Conditions and entering into this contractual agreement between you and MCM ARTS. Please ensure you carefully read and understand these TERMS & CONDITIONS prior to registering for a tour. MCM ARTS reserves the right to modify or update the Terms & Conditions from time to time at our sole discretion; the most up-to date version of the Terms & Conditions can be found at any time at https://mcmartsusa.com/general-terms-and-conditions.
All tour deposits and payments to MCM ARTS are non-refundable unless otherwise agreed and outlined. All tour participants should buy insurance to protect themselves.
OUT OF COUNTRY EMERGENCY MEDICAL TRAVEL INSURANCE
Participants are required to individually purchase OUT OF COUNTRY EMERGENCY MEDICAL TRAVEL INSURANCE to participate in MCM ARTS tours. Out of Country Emergency Medical Travel Insurance provides emergency health and medical coverage in the event of an accident, injury, or sickness beyond your control. Travel insurance can offset the high medical costs associated with being ill while travelling outside of your country.
TRIP INTERRUPTION & DELAY INSURANCE
Travel can be unpredictable and there are many situations which are beyond the control of MCM ARTS. For this reason, Participants are required to individually purchase travel insurance that covers TRIP INTERRUPTION & DELAY.
TRIP CANCELLATION INSURANCE
As all MCM ARTS tour deposits are non-refundable, tour participants should purchase Trip Cancellation Insurance that includes Cancel for Any Reason Coverage. This coverage allows tour participants to make an insurance claim that will cover part, or depending on the circumstances, all of the tour deposits they have made to MCM ARTS.
INSURANCE PURCHASE & CLAIMS
MCM ARTS is not licensed to sell insurance or discuss details of individual policies. If requested MCM ARTS can assist participants with acquiring insurance. It is the sole responsibility of each participant to read their insurance policy and communicate directly with their insurance company if they have any questions. It is also the sole responsibility of individuals to make insurance claims directly to their provider. MCM ARTS will make best efforts to provide any necessary documentation required by the insurance company. Please note, that in the event of an emergency, most policies require individuals to contact their provider immediately. Please read your policy carefully!
MCM ARTS is not able to guarantee a particular seat or seat section on the tour flight(s), or a particular room or room type in a tour hotel. Likewise, while MCM ARTS carefully checks information submitted, and we strive to keep travelers informed regarding the pertinent details of all arrangements and accommodations, from time to time, changes (such as, without limitation, road, public transportation, and hotel construction work, airline flight scheduling, or changes in government regulations impacting the tour activities) occur and errors may be made. MCM ARTS will work to rectify any issues with the planned-for-tour arrangements and accommodation in accordance with our company best practices and pursuant to these TERMS & CONDITIONS.
MCM ARTS does not collect frequent flyer program information from tour participants. Similarly, MCM ARTS cannot use frequent flyer points to book flights. Tour participants can, at the time of checking in for the flight, at the airport, ask the airline staff to add their frequent flyer number to their booking. Please note that in some cases airlines will not accept numbers for group flights and when they do, points earned may be reduced because it is a group booking.
Tour participants will be asked for dietary requirements after they register for the tour. MCM ARTS will advise airlines and restaurants booked as part of the tour of the traveler’s special dietary requests. Please note that MCM ARTS cannot guarantee all dietary requests will be accommodated and all issues regarding food and drink, including allergies, or dietary requirements and restrictions, are the sole responsibility of the participant.
Each traveler must have a valid passport that will be in effect for at least six (6) months after the last day of the tour (a requirement to enter many countries). Tour participants will be asked to provide their passport information via a secure online portal. We must receive this information no later than 90 days prior to departure. Travelers are responsible for the accuracy of the information entered on the portal and may incur change fees if the information they entered is not correct. It is also advised that every traveler also take a picture of their passport prior to traveling and ensure they have a way to access or obtain a copy of that picture in case of an emergency.
Before the tour, it is the sole responsibility of each traveler for applying and obtaining any necessary travel visa(s) for each country to be visited; travelers are advised to begin this process well in advance of the tour.
For up-to-date visa requirements, citizens should visit their country of residence government website for the latest updates. Citizens of countries other than the country in which they reside, should consult with their Embassy or Consulate to determine and obtain the necessary visa(s)
MCM ARTS recommends each traveler visit their physician prior to registration and again before traveling, to ensure the necessary health precautions are taken. Furthermore, each traveler is responsible for knowing, and complying with, the health and vaccination requirements for each country to be visited. Please refer to the U.S. Centers for Disease Control and Prevention (the “CDC”) in Atlanta for the latest health and vaccination requirements (for The Travelers Health Hotline is 800-CDC-INFO (800-232-4636) and the website is: https://wwwnc.cdc.gov/travel
For Canadian Travelers: https://travel.gc.ca/travelling/health-safety/vaccines
It is important that if your health status changes prior to departure, that you consult your insurance company to ensure you have the correct coverage while traveling.
The responsibility of MCM ARTS is strictly limited. MCM ARTS acts only as a facilitator for travelers in arranging accommodation, transportation, dining, sightseeing, performance, and other services as agreed upon and appropriate based upon the tour itinerary. As such, MCM ARTS shall not be liable for any injury, damage, loss, accident, delay, or irregularity which may be occasioned by reason of any company or person engaged in conveying or servicing the travelers from whatsoever cause. MCM ARTS has a Travel Agents and Tour Operators Professional Liability Insurance policy for all of our tours which covers the activities as outlined on tour itineraries. Please note: this policy does not cover activities, such as extreme sports that are considered dangerous or high risk. In most cases, individuals can purchase insurance to cover these activities, however, while undertaking these activities during a tour, any injury, damage, or loss will not be covered by the MCM ARTS Liability policy.
MCM ARTS must store certain traveler personal information (such as full name, address, payment information, passport picture page information etc.) and other details such as contact email and cell phone number supplied by travelers in the MCM ARTS database in accordance with the company Privacy Policy. This information is used to make tour arrangements and communicate information about the tour to travelers, tour groups, and group organization administrators.
IT IS THE RESPONSIBILITY OF THE DESIGNATED CONTACT OF THE PARTICIPANT TO REGULARLY MONITOR AND RESPOND TO THE EMAIL AND PHONE NUMBERT THAT THEY SUBMIT ON THE SIGNUP FORM.
To arrange the tour, MCM ARTS may relay personal information on travelers and tour groups to land operators and other third parties in countries with different data protection controls.
By participating in the MCM Arts events and tours, you grant MCM Arts permission to use, without remuneration, your likeness and audio performance (or your child’s likeness and audio performance) in photography, video, audio, or any other media; in all publications, (including web-based publications), without other considerations. You are irrevocably authorizing MCM Arts to edit, alter, copy, exhibit, publish, or distribute your likeness/performance (your child’s likeness/performance) for any lawful purpose with the intent to be used for promotional purposes for MCM Arts tours and events. In addition, you waive any right to inspect or approve the finished media wherein your likeness/performance (your child’s likeness/performance) appears.
MCM ARTS is committed to offering only those itinerary features which meet our high standard of service, and to continually improving itinerary features whenever realistic improvements are possible. If unforeseen circumstances warrant, we reserve the right to vary itineraries and/or destinations and to substitute hotels, sightseeing venues, or other service offered in order to fulfill that commitment; in addition, while MCM ARTS will work to mitigate any increased costs associated with, and proactively communicate regarding, such variations, we reserve the right to pass on these extra costs to the travelers. Venues, repertoire, accompaniment, and performances may be adjusted or modified, with final arrangements contingent upon the number of performance participants and availability. Changes to itinerary features will be communicated in a timely fashion to the tour point of contact, who will be responsible for communicating appropriately with all travelers.
Participants are fully responsible for any costs arising from the damage, loss, or theft of any personal property during the tour. Never leave your passport and any valuables unattended anywhere at any time.
MCM ARTS welcomes all travelers on our tours. However, the trips are fast paced, require a great deal of walking, and can be physically demanding. Due to these restrictions, you may not be able to fully participate in the tour. Furthermore, MCM ARTS is not responsible for any denial of service by carriers, hotels, restaurants, and other independent suppliers, and cannot refund the cost of any activity in which you were unable to participate. We encourage that any disability requiring special attention be reported to MCM ARTS at the time you register for a tour.
MCM ARTS will make reasonable attempts to accommodate special needs. Travelers requiring extraordinary assistance must be accompanied by a paying companion who is capable of and totally responsible for providing the necessary assistance.
Customs and Borders Protection Agents require that children under 18 that are not travelling with both parents/guardians be prepared to present written parent permission from both parents/guardians to cross international borders. All parents/guardians of minors that are and are not travelling with their child should complete a permission form. The original signed forms should be with the assigned group chaperones at all times.
More info here: https://travel.gc.ca/travelling/children
MCM ARTS, the Tour Leader, and Chaperones establish behavior rules and directions for all tour participants. Failure to abide by the rules or directions may result in the participant being removed from the tour without any right to a refund. All tour participants are responsible for their own actions at all times. Please note: The care and supervision of minors is the sole responsibility of chaperones.
Consumption or possession of alcoholic beverages by minors or drugs of any kind for which you do not have a valid prescription, behavior infringing upon the ability of others to enjoy the Tour, or compromising your own or others’ safety, or is otherwise inappropriate, or violates the law as well as violation of certain other rules, constitute grounds for immediate expulsion.
MCM ARTS is committed to providing an environment that is free from harassment. Harassment based upon an individual’s sex, race, ethnicity, national origin, age, religion, or any other legally protected characteristics will not be tolerated.
On occasion, program participants may be allowed by the Tour Leader to leave the group and to explore on their own. MCM ARTS has no responsibility for participants when they are on their own and it is the sole responsibility of those participants to take whatever actions are necessary to rejoin the group, at their own cost. If a tour participant is late in appearing for a scheduled departure, the Tour Leader has no duty to delay the Tour to wait for the participant.
MCM ARTS does not accept applications for travelers under the age of 6 at the time of departure. Registration for children 12 and under is subject to individual review, and the decision to allow participation in a trip is at the sole discretion of MCM ARTS.
If you are using a rental instrument provided by MCM ARTS, it is your responsibility to thoroughly inspect your rental instrument and case for any damage. If you find an issue, take a photo and report the damage to the MCM Arts staff member at the time the instrument is assigned to you. Repair costs for subsequent damage are the responsibility of the participant.
Accessories for instruments like: bow, rosin, rock stop, cello strap, reeds, cleaning swab, valve grease, valve oil, drumsticks, mallets, cymbals etc. are not provided.
We encourage friends and family to come to the public events that are held throughout the tour. In this regard, certain policies are in place in consideration of the preparation of the tour arrangements and regulations that are mandated by insurance. These policies may be further expanded by the tour committee and the director/leader of the ensemble.
Concerts
We look forward to seeing all NRFF at all the concerts that are open to the public. If tickets are required, MCM ARTS can help direct you to any ticketing information.
Accommodation
With the approval of the group director/leader, we will be able to share the accommodation information. NRFF are responsible for making their own reservations.
Bussing
NRFF cannot ride on the group designated buses. This is due to the insurance regulations of MCM ARTS and the bus company.
Meals
Meals are arranged under a group reservation for the registered participants only.
Sightseeing and shopping excursions
NRFF can make their own arrangements to purchase tickets to attractions that are open to the public. Reminder that students must stay with their chaperone group unless determined otherwise in advance of the tour.
Private concerts, events, receptions, etc
For insurance reasons, NRFF cannot attend private concerts and events. At the discretion of the tour committee and director, some events may be ticketed and will require your registration and payment in advance.